Remote Access and Cloud Collaboration – How Your Business Can Benefit

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Are you still somewhat apprehensive or unsure about implementing cloud computing into your business?  Well, you’re not alone. Cloud conversion is a big decision which needs to be carefully researched and considered. This article discusses remote access and cloud collaboration to assist in your understanding of some ways the cloud can benefit your business.

Every business is concerned about cost savings and return on investment (ROI).  One way many businesses are saving money is by reducing dependence on travel. Remote access, one service provided by IsUtility, allows employees to conveniently retrieve data from anywhere in the world.  So, if a company’s headquarters is in California, and they have another U.S. office in Florida, and an overseas office located in Germany, employees from each office can readily access the same data and effectively collaborate on a project without having to be in the same room.

Businesses are also experiencing a benefit when it comes to data security on the go.  Many professionals maintain important information and documents on laptop hard drives when traveling.  Remote access eliminates the need to store important documents and information on your hard drive because you can readily access everything you need by securely logging into a remote server. So, when you do have to travel, you can rest easy knowing that if something happens to your laptop, your files will not be compromised.

Speaking of data security, you will want to broach this topic with any cloud provider you consider.  Be sure to ask about the types of security protocols used to help protect the integrity of your data.  You also want to inquire about how they monitor their servers for viruses and corruption.

Some businesses are closing down satellite offices to reduce overhead costs and allowing employees to work from home.  Having the ability to remotely access company information is invaluable.  Users can retrieve their data, email and applications from home – or anywhere in the world for that matter!

Adding Google Cloud Connect for Microsoft Office can enhance your

collaboration capabilities. With Google Cloud Connect, you and your co-workers can write, share, revise and simultaneously edit Microsoft® Office documents,

spreadsheets and presentations.  And, for those of you using Google apps, be

sure to check out these free Google Apps Tools.

Cloud computing comes with additional benefits which can translate into cost-savings.  Should your company fall victim to a disaster such as a fire, flood, earthquake or storm, you can rest easy knowing your data is safely backed up in the cloud. This also makes it easy for employees to remotely access files in the event of an evacuation. Another perk is the ability to replace any computer on your network with greater ease.  Simply put, you don’t have to transfer data – just connect your new equipment and log into everything you need.

Of course, there are a number of cloud providers and options.  It is important to conduct your own research to determine which service is right for your business.  Some aspects to consider include:

  • Protocols for data security
  • Location of remote servers (secure, durable building, etc.)
  • Cost of services
  • Data storage maximums
  • Reputation of company (ask for references)
  • Disaster plan (what happens if the provider falls victim to a disaster)

We’ve outlined and discussed some realistic benefits to implementing cloud solutions into your business. While this new technology is exciting and carries many benefits, cloud solutions may not be ideal for every business. Do your research and evaluate the benefits. If the cloud is right for you, then don’t be afraid to go for it! While it can be a scary step, once you take it, you will most likely appreciate its advantages.

Gina Smith writes freelance articles for magazines, online outlets and publications. Smith covers the latest topics in the business, golf, tourism, technology and entertainment industries.

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